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Divisions are responsible for taking steps to protect the privacy of information contained in student records by:

• limiting the number of employees, seconded staff and contractors who are authorized to access records;
• physically protecting electronic and paper records
• establishing secure password identification for access to electronic records and
• ensuring that employees, seconded staff and contractors use appropriate practices to protect information. (e.g. staff do not share passwords; staff close data screens in public areas when they are away from their computer, staff secure paperwork with personal student information to the extent practical)

In special cases approved by a Director, information about students may be given special protection (e.g. home addresses of peace officers in special training may be excluded from student records.)

Related Policies and Procedures

• 2105 Protection of Privacy and Access to Information Policy
• 3206 Student Records Policy
• 3206-004 Release of Student Records Procedures